Job Descriptions

DEFINITION

The Police Business Unit Supervisor performs a variety of supervisory functions to support the Police Department including but not limited to supervising the budget process; providing a variety of administrative support; performing and supervising research, statistical, and other analytical work; planning, organizing, and supervising assignments in functional areas such as purchasing, project management, facility maintenance, event coordination, and other areas for the Police Department; performing other job related duties as assigned.

This classification is assigned to the confidential bargaining group for labor relations purposes.

DISTINGUISHING CHARACTERISTICS

The Police Business Unit Supervisor is a non-sworn supervisory classification in the Police Department with a focus on planning, organizing, directing, and supervising the budgeting, purchasing, and general business administration of the Police Department. Supervision is received from a Police Support Operations Manager, or other Command-level position within the Police Department.

ESSENTIAL FUNCITONS: - Duties may include, but are not limited to the following:

• Recommend and assist in the implementation of goals and objectives and implement policies and procedures.
• Plan, prioritize, assign, supervise, and assist in the budgetary and fiscal control processes for the department, project revenue and expenditures; prepare the department’s budget; develop proformas for the department, collaborate with City Finance and represent the department’s interests in fiscal matters.
• Coordinate and supervise functions and activities at the Public Safety Facility including the coordination and supervision of staff necessary to prepare for functions and events.
• Coordinate and Supervise the Cadet Program, including maintaining records for minimum school requirements, schedules and duties.
• Coordinate the maintenance, repair, janitorial services, and ongoing usability and good operation of the Public Safety Facility.
• Investigate, analyze, develop, and prepare special studies or projects as requested; conduct special projects and administrative studies; prepare research and analytical reports.
• Supervise and coordinate the department’s purchasing function including vendor development, specification development, solicitation of bids, cost evaluations, and the preparation of committee or council reports.
• Coordinate and supervise the management of fiscal records.
• Coordinate and supervise the development and administration of grants, supervise and coordinate the fiscal monitoring and reporting for grants, contracts and agreements; supervise and coordinate billing for services provided.
• Supervise, coordinate, prepare, and keep record of documents necessary for presentation to the Turlock City Council.
• Provide technical assistance to other department staff on business and analytical matters.
• Prepare and process documents and data relative to the department’s payroll including accruals, benefits and specialty pay.
• Perform departmental administrative duties as assigned.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS:

Knowledge of:

• Basic supervisory principles and practices
• Financial/statistical/comparative analysis techniques.
• Principles and practices of organization, administration, and business administration.
• Principles and practices of budget preparation and administration.
• Modern office procedures, methods and computer equipment.
• Principles and procedures of financial records keeping and reporting.
• Technical report writing procedures.
• Principles and practices of purchasing.
• Principles of project management.
• Administrative research techniques, sources and availability of information.
• Methods and techniques of design for informational materials such as flyers, brochures and visual displays.
• Techniques for effectively organizing and managing multiple schedules and projects.
• Application of various labor MOU’s relative to payroll processing.
• Computer software programs required to perform job duties.

Ability to:

• Plan, coordinate, schedule and supervise the activity of subordinate staff.
• Learn the process and structure of City and departments.
• Learn applicable Federal, State, and local laws, codes and regulations.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Analyze facts and make sound recommendations.
• Manage projects and coordinate activities.
• Prepare completed staff work for oral and written communication.
• Plan, initiate and complete work assignments with minimal direction.
• Communicate clearly and concisely, both orally and in writing.
• Use and operate a personal computer with a variety of software.
• Establish and maintain cooperative working relationships with those contacted in the course of work.
• Represent the City and the Department in a variety of situations.

EXPERIENCE AND EDUCATION:

Experience:

Three years of increasingly responsible administrative and analytical experience with at least one year of supervisor and/or lead experience in business administration, fiscal management, purchasing coordination, project management, or a related field.

Education:

Possession of a Bachelor’s Degree from an accredited institution in business or a related field.

LICENSE OR CERTIFICATE

License:

Possession of an appropriate, valid California driver’s license at the time of appointment, to be maintained as a condition of continued employment.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to read instructions; sufficient dexterity and hand-eye coordination to operate drafting and field surveying equipment; read fine print and view computer screens; hear well enough to converse on the telephone and in person; use of hands and fingers for use of computer keyboard, filing, writing and answering telephone; capable of clear speech; able to lift and carry objects weighing up to 40 pounds; climb stairs and ladders; stamina to work long hours and attend night meetings.