Job Descriptions

DEFINITION

To perform responsible accounting clerical work involving the processing and maintenance of financial or statistical records in an accounting system.

This classification is assigned to the Turlock City Employees Association bargaining unit for labor relations purposes and is subject to overtime assignments.

DISTINGUISHING CHARACTERISTICS

This is the journey level class in the clerical accounting series assigned to the Finance Department. Positions in this class are normally filled by advancement from I level, or when filled from the outside, require prior clerical accounting experience. Appointment to the higher class requires that the employee be performing the full range of duties for the class and meet the qualification standards for the class. An Account Clerk II works under general supervision and, within a framework of established procedures, is expected to perform a variety of accounting duties with only occasional instruction or assistance.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by higher level accounting or supervisory positions.

ESSENTIAL FUNCTIONS ‑ Duties may include, but are not limited to, the following:

• Participate in the preparation of payroll, accounts payable, and accounts receivable as well as control and account verification of an accounting system.
• Open and close accounts; maintain various ledgers, registers, and journals according to established account classifications.
• Audit invoices against purchase orders; verify encumbrances; research discrepancies; approve for payment and post to the proper account.
• Prepare billings and related correspondence for accounts receivable.
• Post bond payments; prepare monthly revenue reports; and reconcile checking accounts.
• May operate cash register and related office equipment in receiving and processing utility bill payments and other City funds; process warrants and City payroll checks; prepare cash balances.
• Audit various claims for payment including those for telephone invoices; prepare for check writing and input to data processing.
• Accept and process applications and payments for utility service and various licenses, permits and fees, including new service and changes in service; explain billing and other regulatory policies and procedures to customers.
• May assist in the input and processing of payroll and preparation of related payroll data reports.
• Prepare a variety of financial statements and costs and statistical reports.
• Interpret computer reports.
• Perform various routine clerical duties such as typing and filing.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Modern office practices and procedures.
• Business arithmetic and basic accounting record keeping.
• Principles and practices of financial record keeping.
• Municipal accounting system requirements and procedures.
• Common word processing, spreadsheet, and database software.

Ability to:

• Operate a typewriter, calculator, and other common office machines.
• Operate a personal computer, typewriter, calculator, cash register, and other common office machines.
• Keep financial and statistical records.
• Perform varied clerical work.
• Communicate clearly and concisely, both orally and in writing.
• Understand and carry out oral and written instructions.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work independently in the absence of supervision.
• Understand and interpret City ordinances, contracts and legal documents in the course of enforcing established City policies and procedures.

EXPERIENCE AND EDUCATION

Experience:

One year of clerical accounting experience performing fiscalorstatistical work in an office environment; or one year.as an Account Clerk I with the City of Turlock.

Education:

Possession of a High School diploma or G.E.D. Certificate.

Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position may be required at the time of appointment. Maintenance of a valid California Driver’s License is a condition of continued employment.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to view and work with computer screen for extended periods, read fine print; hear well enough to converse on the telephone in assisting the public with emergency and non-emergency situations; use of hands and fingers for use of answering telephones, computer keyboard, writing, and filing.